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If you have stored your contact list in an Excel file (.xls or .xlsx) and now want to move those contacts to a new phone or email account, you are not alone. A lot of people back up their phone contacts in Excel format, but moving them to Android, iPhone, or Gmail is not easy. The plus part is that transferring your Excel contact file to VCF (vCard) format could solve this issue. In this article, you will learn how to easily move contacts from Excel to your phone or email. We will show you the best Excel to VCF conversion application available right now.

Why Convert Excel Contacts to VCF?

VCF (Virtual Contact File) or vCard is a standard format for storing contact information on cellphones, email services, and contact management systems. This is why it is vital to convert Excel files into VCF-

  • Android and iOS can read VCF files.
  • You can easily integrate them with Gmail, Outlook, and other email systems.
  • The VCF format can store a large amount of data, including name, phone number, email, address, and more.

This makes it easy to move contacts from Excel to a new phone or sync them with a new email account.

Common Scenarios for Excel to VCF Conversion

Here are some situations in which you might need to convert Excel contact backups to VCF-

  • Getting a new Android or iPhone.
  • Adding old contacts to your Gmail or Outlook account.
  • Getting back contacts that were saved in Excel format.
  • Handling and moving vast amounts of contact data for business purposes.

No matter the reason, you’ll need a solution that handles the conversion efficiently and safely.

Manual Method to Convert Excel to VCF (Not Always Reliable)

It is possible to manually convert Excel contacts to VCF format, but it is hard and prone to making mistakes.

Here is a list of the manual steps-

Step 1- Save the Excel spreadsheet as a CSV file

  • Open your Excel file.
  • Click on File and then Save As.
  • Save the file in the .csv (Comma-delimited) format.

Step 2- Add the CSV file to Windows Contacts

  • On your Windows PC, go to C-Users[Your Name]Contacts to open the Contacts folder.
  • Click Import, pick CSV format, and then choose the CSV file you saved.
  • Map the fields correctly.

Step 3- Export as VCF

  • After importing the contacts, select all of them.
  • Click Export and then select vCard, which is a folder of .vcf files.

Limitations-

  • Takes a long time and fails to work well with big Excel files.
  • Might lead to data loss or errors in formatting.
  • Needs Windows Contacts, which you cannot get to in newer versions of Windows.

Best Way to Convert Excel to VCF- Professional Software Solution

The easiest approach to exporting Excel contacts to your phone or email quickly, easily, and safely is to use an automated application. The WholeClear Excel to VCF Converter is one such professional and trustworthy option.

You can use this sophisticated software to swiftly and simply convert Excel files (.xls/.xlsx) to VCF format. It works with all versions of Windows and can convert both single contacts and groups of contacts. It keeps all of the contact information.

Key Features of WholeClear Excel to VCF Converter

  • Bulk Conversion- Convert the format of one or more Excel files to VCF all at once.
  • Works with All Excel Formats- It can open and work with both .xls and .xlsx files.
  • Field Mapping- Map Excel columns to VCF fields like Name, Phone, Email, etc.
  • Multi-vCard Support- Supports all vCard file versions like vCard 2.1, 3.0, and 4.0.
  • Preserves All Details- No data loss; retains names, numbers, email addresses, etc.
  • Wide Compatibility- Output VCF files are compatible with Android, iOS, Gmail, and Outlook.

How to Convert Excel Contacts to VCF Using Excel to VCF Converter

Using the WholeClear tool, you can easily move your Excel contacts to a new phone or email by following these simple steps-

Step 1- Get the software and install it.

  • Download WholeClear Excel to VCF Converter from the official website.
  • Install the software on your Windows PC.

Step 2- Add an Excel file

  • Launch the application.
  • Click the Browse button and choose the Excel file (.xls or .xlsx) that has your contacts in it.
select excel file

Step 3- Preview and Map Fields

  • The software displays a preview of all the contacts.
  • Map the Excel columns to the corresponding vCard fields (like Name, Phone, Email, etc.).

Step 4- Choose VCF Version

  • Choose the vCard version (v2.1, v3.0, or v4.0) based on the device you want to use it on (Android likes v3.0).
browse location

Step 5- Convert and Save

  • Choose the folder where you want to save the.vcf files.
convert excel to vcf

  • To start the conversion from Excel to VCF, click Convert.
  • Once completed, you’ll have your VCF files ready for import.

How to Import the VCF File to Your Device or Email

For Android-

  • To connect your phone and PC, use a USB cable.
  • Copy the .vcf file to your phone’s storage.
  • Click on Contacts, then Import/Export, and then Import from .vcf file.

For iPhone-

  • Email the .vcf file to yourself.
  • Tap Add All Contacts after opening the file on your iPhone.

For Gmail-

  • Go to Google Contacts.
  • From the left-hand menu, select Import.
  • Add the .vcf file.

Final Thoughts

It does not have to be difficult to move old contact backups from Excel to your new phone or email account. There are ways to do everything manually, but they are sometimes hard to use and not very reliable. The WholeClear Excel to VCF Converter is the finest software to use if you want to convert quickly, accurately, and without any problems.

You can be sure that your contacts will be safely and swiftly moved to wherever you need them with its easy-to-use interface, accurate field mapping, and full interoperability with all devices and platforms.

Frequently Asked Questions (FAQs)

Can I convert Excel to VCF for free?

Manual methods are free but limited. For bulk and error-free conversion, professional software is recommended.

Does VCF support multiple phone numbers and emails?

Yes, VCF supports storing multiple numbers, emails, and other contact details.

Is the WholeClear software safe to use?

Yes, it’s a professional tool with no data loss or security risk. It works offline, ensuring your data stays on your system.

What vCard version should I use?

For Android- use v3.0.
For iOS and Gmail- use v3.0 or v4.0.