Microsoft Outlook and Office 365 are the two email apps that people use the most these days. Office 365, on the other hand, is a web-based app that stores all of your info in the cloud. Users may access data from anywhere at any moment. It offers some more tools, including file sharing, mobile phone handling, etc.
Office 365 data, being a cloud service, is prone to being hacked or compromised since it is an online-based tool. To keep Office 365 data from getting damaged, users must first back up their files. We will thus demonstrate in this post how to export Office 365 to a PST file format. First, let’s review a user’s question to grasp the necessity of converting the Office 365 mailbox to Outlook PST format.
“Starting in 2015, I have been utilizing Office 365. This is the reason I save many significant emails and contacts on my account. But right now, I desire not to use Office 365 due to some personal problems. Remember to stay clear of cloud security concerns as you migrate to Office 365. I so wish to migrate all the important data into some other desktop-based email clients. Could someone please tell me the best and most error-free way to export my Office 365 mailbox to PST format?
Export Office 365 to Outlook PST for what?
Export the mailboxes from Office 365 to PST for several purposes. Here are some of the discussed causes.
- Usually, it is not easy to recover from corrupted data. Under these circumstances, data can be accessed should the user have a PST backup of Office 365 mailboxes. Thus, it is necessary to export Office 365 data to an Outlook PST data file format.
- Should the data kept in the cloud be compromised and the hacker perform any malicious alterations, Archive Emails in Office 365 to PST conversion becomes necessary. Your data in this situation will be protected in the backup files.
- If the backup of Office 365 mailboxes exists in the PST format, then lost data can be recovered should someone unintentionally delete some critical Office 365.
Manually Export Office 365 to Outlook PST
1. Firstly, we need to permit us to open a mailbox so that Outlook may be accessed with simplicity. Open the Start menu now, search for PowerShell, then choose it and type the following commands from there:
- After importing the MSOnline module, $exsrv = Get-Credential and $session = New-PSSession – ConfigurationName.
- Microsoft.Exchange -Connection Uri https://outlook.office365.com/powershell-liveid/ -credential $exsrv -Authentication Basic –allow Redirection.
- Import-PSSession $Session Add Mailbox Permission User: moc.liame@cba_1resu; ID: moc.liame@cba; Access Rights FullAccess; Inheritance Type all
2. After turning on the cached exchange mode, you must now arrange to keep all emails offline by configuring the offline setting. Use these guidelines to accomplish this:
- See the File menu to begin the process.
- Then choose Info >> Account Settings.
- An Account Settings box will open now; click the E-mail tab >> Change button.
- The next step opens in front of you a change account window. Click the checkbox underneath. Use cached exchange mode to set Mail to keep offline.
Exporting Office 365 mailboxes to an Outlook PST file can then be accomplished with the Import-Export wizard. Simply follow the advice below:
- Click the Outlook program’s “File” menu first.
- Then click Open & Export >> Import/Export.
From now on, choose “Export” to a file from the Choose an action to execute and click “Next.” - Select Outlook Data File (.pst) and then click the “Next” button on the Export to a File screen.
In this part, pick out the folder you want to export and make sure the box that says “Include Subfolders” is checked. Just click the “Next” button after choosing any folder. - Click the “Browse” option in the section Save the Exported file to choose the path for exporting the mailbox from Office 365 to PST.
- Choose an export option from the Options section and click the “Finish” button in this regard.
Now choose a password. Just click the “OK” button to Export Office 365 email to PST if you don’t want to make a password. - As you verified the exported Outlook Data File (.pst) at the designated site. You may then check the PST file size against the Office 365 mailbox size.
Finally, you must delete all the permissions allocated to the user account as well as the session running under PowerShell using these instructions for running PowerShell.
- Change Permission.
- Remove-Mailbox Permission; User moc.liamE@cba_1; Identity moc.liamE@cba; Access Rights FullAccess.
- Eliminate PowerShell Sessions.
- Remove-PSSession $Session.
Best Substitutes to Export Office 365 Mail to PST
The above-mentioned manual approach can transfer Office 365 mailboxes to PST, but it is lengthy and difficult for non-technical people to understand. In case the above method fails, we will also seek another way to transfer O365 mailbox items to the Outlook data file. In this instance, the simple migration process is advised to be accomplished with the DataVare Office 365 Backup Expert Tool. Discussed in the next section are some sophisticated features incorporated into this instrument.
Some Key Highlights Tool
- Export all Office 365 data, including emails, calendars, newsfeeds, tasks, documents, etc.
- Connect using the designated Office 365 account for conversion.
- Easy to use, four easy steps will backup Office 365.
- Access Office 365 databases through Outlook, WLM, Thunderbird, Apple Mail, and several other email clients.
- Provides management of conversion.
- Provides management of conversion.
- Save the transformed data into a new folder or a local folder.
- A rather compatible utility
- Run on Windows 11/10/8/7/XP/Vista without problems.
Last Words
We have covered here why one should export Office 365 to Outlook PST. Furthermore, included are the alternative and handy answers. Thus, we can say that there are certain restrictions in the manual method for exporting Office 365 Mailbox, including emails, calendars, and contacts to PST. As a result, using a commercial tool is recommended for the best results.